State auditors say the failure of the Datu Odin Sinsuat town government to promptly submit vouchers, official receipts, and documents constitute a violation of the auditing code.
In a letter to the mayor, COA supervising auditor Basilio Rudyard Yap said that “the validity, propriety, and accuracy of the financial transactions could not be ascertained” due to the local government’s late submission of disbursement vouchers, official receipts, and supporting documents.
Based on the rules, cashbooks should be kept in the office of the accountable officer and stored in a safe or cabinet when not in use. Only the auditor or an authorized official designated by the agency head should remove the cashbook, issuing the necessary receipt. State auditors expressed doubt about the accuracy of the amount since no detailed inventory report was provided to verify it.Infrastructure assets: P36.95 millionTransportation equipment: P89 millionOther property, plant, and equipment: P1.26 millionThe COA said the absence of a detailed inventory report raised doubts about the accuracy of the financial statement.
They said that without a detailed report containing a physical count, they cannot determine whether the properties and equipment were acquired through purchase, donation, or constructed by administration. The COA recommended that the local government establish an inventory committee composed of an adequate number of members to conduct a physical inventory within three months or less.
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